Administrative and Clinical Areas
Administrative Area
It is the module that functions as the patient management system, designed to handle the entire patient lifecycle within the facility, from admission to discharge, facilitating resource coordination and tracking of clinical pathways.
It facilitates centralized appointment management, optimizing appointment flows and reducing patient waiting times.
It enables accurate completion of discharge summaries in compliance with regulatory requirements and the DRG-based reimbursement system, improving clinical reporting and documentation.
It allows the management of waiting lists and the scheduling of hospital admissions, also coordinating the pre-hospitalization phase to better prepare the patient’s clinical pathway.
Designed for centralized management of warehouse inventory and medical devices, it ensures continuous traceability and accurate management of expiration dates and quantities.
It coordinates the facility’s procurement procedures, streamlining purchasing processes and monitoring the budget allocated for supplies and medical materials.
It manages the disbursement of compensation to medical and paramedical staff, with automated calculations based on performed activities, optimizing transparency and payroll efficiency.
Functioning as management control software, it supports precise and real-time financial management with advanced cost accounting and management control tools, allowing monitoring of costs and profitability of the facility.
Clinical Area
The electronic medical record module digitizes and centralizes all patient health information, ensuring comprehensive data collection that is easily accessible to clinical staff.
It manages the organization and monitoring of outpatient surgical activities, optimizing scheduling and resource allocation.
It allows detailed scheduling of operating rooms and required resources, ensuring efficient use of facilities and optimal coordination of procedures.
It manages all phases of surgical activity, from pre-operation to post-operative care, with continuous and comprehensive monitoring of the surgical pathway.
It enables comprehensive management of blood units, from request to administration, ensuring traceability, safety, and compliance with current regulations. It supports inventory management, unit compatibility, and transfusion documentation.
The healthcare management system facilitates integration with LIS and RIS systems, enabling smooth data exchange and improving the integration of diagnostic services with the patient's medical record.
SynClinic also features a native RIS within the software.
Multispecialty Clinical Record
The electronic medical record module offers structured document management, with a versioning system that ensures the traceability of all changes.
Thanks to the ability to add multimedia attachments (images, videos, etc.) and integration with external systems, it is possible to access the patient’s complete medical record (dossier), including past episodes, discharge letters, and test results.
The electronic medical record information is accessible through configurable views by department, ward, or specific care pathways. A patient summary dashboard provides a concise overview of active cases and quick access to clinical history details. The system is fully accessible on tablets and mobile devices (iOS, Android), with an interface optimized for mobility.
- Management of the individual electronic medical record (medical history, physical examination, clinical diary, nursing notes, etc.)
- Support for clinical specialty forms and templates
- Access to the patient's complete medical history
- Management of specific diagnostic-therapeutic pathways
- Prescription and administration of therapies
- Monitoring and integrated care plan for the patient
- Clinical risk management, handover, and communication among healthcare professionals.
- Functional assessments and vital signs monitoring
- Discharge letter and SDO (Hospital Discharge Form) completion
- Unified management of procedures, tests, and consultations (request, scheduling, execution, and reporting)
- Summary printout of all clinical documents related to the specific healthcare episode
For an integrated workflow
The Standard Forms module
Synclinic provides a preconfigured set of standard forms covering the main clinical record management needs, including, by profile:
Doctor
- Comprehensive medical history collection: Inclusion of detailed information on the patient's medical history, including past illnesses, surgeries, ongoing treatments, and family history.
- Allergies and intolerances: Complete recording of allergies and intolerances, with particular attention to medications, foods, and materials (e.g., latex), to prevent adverse reactions during drug administration or clinical procedures.
- Clinical risk assessment: Identification and documentation of the patient’s main risk factors (e.g., fall risk, thromboembolic risk, bleeding risk, frailty, infection risk), to support the planning of safe and personalized care.
- Medication history: Details of all current or recently discontinued medications, including dosages and frequency of administration.
- History of addictions and lifestyle: Information on habits such as smoking, alcohol consumption, physical activity, and any substance use, relevant to the patient's treatment and recovery.
- Social and psychological historyCollection of data on family environment, social support, living conditions, and psychological factors that may influence the care process.
- Risk assessment questionnaires and scalesCompletion of structured scales and questionnaires (e.g., fall risk scale, pain assessment scale) to quantify risks and monitor the patient over time.
Assessment of the patient's clinical condition upon admission and during hospitalization.
Comprehensive management of medication and therapy prescriptions.
Definition and updating of the patient’s treatment plan.
Documentation of daily clinical observations and patient progress.
Request and management of specialist consultations.
Specific forms for specialized professional roles (e.g., psychologist, social worker).
Detailed documentation of surgical procedures and interventions performed.
Gestione della scheda di dimissione, completa di codifica e DRG per rendicontazione e compliance normativa.
Compilazione automatica e personalizzabile della lettera di dimissione.
Management of clinical reports and informed consents.
NURSE
Assessment of the patient's care needs
Documentation of daily nursing activities and observations.
Monitoring and recording of temperature, heart rate, blood pressure, and other parameters.
Execution and documentation of medication administrations according to prescriptions.
Completion of functional scales and indices (Barthel, ADL, pain, etc.) to monitor patient progress. The system allows for the completion of patient evaluation forms with automatic calculation of the final score. Evaluations can be compared across different periods, tracking the care progress both numerically and graphically.
Management of handovers between nursing shifts and among different healthcare professionals.
PHYSICAL THERAPIST, OCCUPATIONAL THERAPIST, AND OTHER SPECIALISTS
Documentation of observations and administered therapies (e.g., physical therapy, occupational therapy).
Valutazioni specifiche per la mobilità, il livello di autonomia, il dolore, e altre metriche di funzionalità fisica.
Review of variations in assessment parameters over different periods.
ADMINISTRATION AND COORDINATION
Supervision and verification of the completion of hospital discharge forms for compliance and reporting.
Monitoring the scheduling and execution of requested consultations and services.
Monitoring and recording of resource consumption (medical supplies, medications, etc.)
Supervision of the acquisition of informed consents and access permissions for patients and family members.
Documentation and supervision of ward activities, admissions, transfers, and discharges.
CROSS-FUNCTIONAL FEATURES
Remote digital signature on all documents and reports, usable via token ID or OTP system through SMS.
Access to the patient's medical history, including previous episodes, consultations, examinations, and discharge letters.
A concise and detailed overview of patients under care, with the ability to filter by ward, unit, diagnosis, or treatment pathway.
Interface optimized for mobile devices (iOS and Android), enabling efficient use even on the go.
Alarm and alert system for specific clinical risks (e.g., allergies, frailty), visible across all relevant clinical areas.
Unified and Modular Environment
Unified and modular environment for comprehensive patient management, allowing each professional to access and update the data relevant to their role, ensuring continuity, efficiency, and safety throughout every stage of the care pathway.
Digital signature integration
Thanks to remote digital signature integration, all clinical documents can be signed and timestamped using a token ID or an OTP authentication system via SMS, eliminating the need for physical reader devices.
Accessibility and flexibility
The electronic medical record is accessible at any time and place by authorized users, including on-the-go access via tablet or smartphone, ensuring flexible and secure management of clinical information.
The SUT – Single Therapy Sheet
The Single Therapy Sheet (SUT) It offers a comprehensive and traceable system for managing medication prescriptions for each individual patient, improving accuracy and efficiency during administration by nursing staff. For each patient, the physician can enter the following details
- Therapy start date: if different from the prescription date.
- Therapy end date: if different from the prescription date.
- Name and dosage of the medication.
- Administration method: in case of differences from the one automatically suggested by the system.
- Duration of infusion therapy: specific for therapies administered by infusion.
The healthcare management system allows the physician to enter just the drug name (or active ingredient) and quantity; in this case, the system automatically loads related information such as the active ingredient and standard administration route, simplifying compilation.
The administration sheet allows nurses to:
- Record actually administered medications, ensuring detailed traceability.
- Monitor and record patient vital signs, including temperature, heart rate, blood pressure, and oxygen saturation.
This integration between prescription and administration ensures a complete and safe therapeutic pathway – from planning to delivery – while continuously monitoring the patient's condition. It provides medical and nursing staff with a centralized therapy management tool.
- Allergy Tracking: The system automatically checks the patient's allergies to active substances and prevents the prescription of drugs that could cause allergic reactions or intolerances, thus ensuring greater safety.
- Display of Current Therapies: During prescription, the doctor has an immediate overview of the patient's current therapies, enabling more coordinated and safer management.
- Traceability and Change History: every modification to the medication record is fully tracked, recording the name of the physician who made the changes and archiving every variation. In case of an error, it's possible to restore a previous version of the record while maintaining a complete historical log of all interventions.
Clinical Document Management
