GDPR Compliance of the SynClinic Healthcare Management System
Key GDPR Compliance Features
Grazie a queste funzionalità, SynClinic is not only an operational support health software for daily activities, but also a strategic tool for ensuring full compliance with data protection regulations in the health care setting.
SynClinic facilitates the exercise of data subjects' rights, such as the right to access, rectification, deletion, and portability of data, with simplified procedures for administrative staff.
The information system allows patients' informed consent for the processing of personal and health data to be recorded and tracked, with archiving and revocation management features.
Every action performed on the management system is tracked and recorded, ensuring a audit trail comprehensive and transparent. This makes it possible to monitor who accessed the data, what changes were made, and when.
Health management implements role-based access controls and customizable permissions, ensuring that only authorized personnel can view or modify certain categories of data.
All sensitive data are encrypted both at rest and in transit, ensuring that information is protected from unauthorized access.
To ensure data protection during analysis or research, SynClinic allows the application of data pseudonymization and anonymization techniques.
Health management takes advanced security measures to ensure the integrity, availability and resilience of systems, protecting data from accidental loss, damage or breach.
As a Health Information System, SynClinic guarantees the integrity and authenticity of clinical documents through an advanced digital signature system. All generated documents can be digitally signed and time-stamped, ensuring legal compliance and security. Signature management is done through a centralized service that supports remote signing, automatic signing and document verification through integration with the provider chosen by the customer via web services. Signing can be completed without the use of physical devices, thanks to a token ID or SMS OTP (One-Time Password) authentication system. This flexible and user-friendly approach simplifies the digital signature process, making it quick and efficient for healthcare personnel.
SynClinic healthcare software is designed to ensure full compliance with the GDPR Regulation 679/2016, protecting sensitive patient data. Privacy management is centralized through a Unique Login system that can be integrated with Microsoft Active Directory, which enables continuous supervision of access. Healthcare management records every user activity, such as insertions, changes, and deletions, through detailed logs, ensuring traceability and accountability. Pseudoanonymization of data facilitates secure transfer of information between production, testing, and training environments. Advanced features, such as selective blackout and logical deletion of data, ensure that the rights of data subjects are respected, providing a secure environment that complies with current regulations.
SynClinic includes a centralized module for managing users, profiles and permissions, which allows detailed configuration of access permissions. Thanks to the integration with Active Directory, users can be managed centrally, assigning roles and privileges according to organizational structure and operational needs. Each user can be associated with multiple profiles, defined by professional role and operational unit. Permissions are configurable for specific periods and can be managed centrally or delegated to facility managers. This system ensures that professionals access only the data strictly necessary for their activities, in compliance with the Privacy Guarantor Guidelines.
The management of data processing consent in SynClinic complies with European regulations and the Guarantor's Guidelines for the Electronic Health Record (ESF). The health software allows patients' informed consents to be digitally captured and stored, either for data processing for treatment purposes or for the creation of the ESF or health record. Each patient can freely decide whether or not to authorize the sharing of his or her data, ensuring total control over his or her health information. In addition, SynClinic supports selective obfuscation of clinical events and anonymous data management, ensuring maximum protection of patient privacy and ethical and transparent management of sensitive data.